Resources
Club Officer Roles and Resources
A club needs at least three officers, held by three different people: a president, one vice president, and a secretary or secretary-treasurer.
Four officers must be trained in each semi-annual period for Distinguished Club Program credit. District 215 recommends training all seven officers. The seven roles, in order, are President, Vice President Education, Vice President Membership, Vice President Public Relations, Secretary, Treasurer, and Sergeant at Arms. The immediate past president also supports the team.
President
The president sets the tone for the club and provides helpful, supportive leadership. You motivate, make peace, and facilitate. Difficult decisions should follow consultation with members and other officers. Stay current through the Leader Letter and announcements on the Toastmasters website.
- Provide positive leadership and build a cohesive team.
- Oversee and facilitate club meetings.
- Lead by example and treat members fairly.
- Hold yourself and other officers accountable.
- Resolve conflict diplomatically.
- Encourage participation in the Distinguished Club Program.
- Keep club funds responsible and accountable.
- Represent the club at district leadership and area council meetings.
- Know the Addendum of Standard Club Options and the Club Constitution.
- Facilitate Base Camp Manager tasks.
Skills practiced in the role include team building, delegation, organization, problem-solving, critical thinking, networking, conflict management, constructive feedback, succession planning, and following standard procedures.
Vice President Education
The vice president education plans the meeting schedule, assigns roles, and helps members progress in Pathways.
Vice President Membership
The vice president membership welcomes guests, brings in new members, and works to keep current members active.
Vice President Public Relations
The vice president public relations promotes the club and keeps members and the public informed about meetings, programs, and achievements.
Secretary
The secretary keeps minutes, the roster, and required club records, including officer agreements.
Treasurer
The treasurer collects dues, pays club bills, and keeps the budget and financial records.
Sergeant at Arms
The sergeant at arms prepares the meeting space, greets members and guests, and looks after club materials.
The district page points officers to club resources, contest resources, public relations resources, Master Your Meetings, and membership building.